An e-mail signature consists of text or pictures, or both. If you choose to create and use a signature, Microsoft Outlook automatically adds it to your outgoing e-mail messages.
Set or change the default signature
Add a signature to a single e-mail message
If Word is your e-mail editor and you want to add a signature to only one message, you can manually insert it.
Note The signature will not automatically appear in all new e-mail messages.
Switch from one signature to another
If you have defined more than one signature, you can switch between them.
Change the appearance a signature
To change the appearance of a stored signature, follow these steps: